Roofing Change Order Template
The roofing change order template — scope delta, pricing delta, timeline impact, and homeowner signature. Protect margin on every scope change.
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Your Company Name
License #
Change Order
CO-01
Bill To / For
Client Name
Property Address
What is a roofing change order template?
A change order is a signed amendment to an existing contract that documents new scope, adjusted pricing, and (if applicable) new completion date. Without a signed change order, added scope is added expense that you can't legally collect on.
When to use
- Rotten decking discovered beyond original allowance
- Additional ventilation upgrades the homeowner approves during the job
- Chimney rebuild or flashing rework beyond original scope
- Any scope growth over your no-charge threshold
What's included
- Reference to original contract number and date
- Description of added scope
- Reason for change
- Additional cost + payment terms
- Timeline impact
- Homeowner signature
- Company signature
How it differs from generic
- Standalone document (not just a note on the invoice)
- Reason-for-change field — creates a defensible record
- Signed before work proceeds, not after
Why change orders exist
The original contract fixed the scope and price. Anything beyond that scope requires a new agreement — that's what a change order is. Homeowners who agree verbally and refuse to pay later win those disputes if there's no written change order.
The rule: signed before work, or you don't collect. It sounds strict; it's how professional companies operate.
Frequently asked questions
What if the homeowner refuses to sign a change order?
Stop work on the disputed scope, complete the original scope, and address the disputed items separately. Never grow scope on a verbal promise.
Should I bill change orders on the same invoice?
Yes — add change orders as separate line items on the final invoice, referencing the CO number. Keep the change order document itself as a signed attachment.
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